End-to-End IT Rental Management Software for Growing Businesses

Webtrix24 Computer Rental CRM is a complete software solution designed to manage rental business operations in one place. It helps you handle inventory, deliveries, billing, invoices, returns, upgrades, and reports efficiently, reducing manual work and errors.

This system is ideal for computer rental businesses, IT equipment providers, and companies managing rented assets like laptops, desktops, printers, and other devices.

Yes, the system allows you to manage unlimited customers and assets. Each product is tracked individually with full details such as serial number, delivery history, billing type, and status.

A Delivery Challan is used to assign products to a customer and start the rental process. It records delivery details, customer information, product list, and billing type such as day-wise, monthly, or contract.

Yes, a delivery challan can be cancelled only if no further actions like invoice generation, return, replacement, or upgrade have been performed on that product.

Yes, you can add multiple products in a single delivery challan, allowing you to assign multiple assets to a customer in one transaction.

Yes, the system supports product replacement and upgrades. All changes are tracked properly, and billing is adjusted automatically based on the updated configuration.

Day-wise billing is calculated based on the actual number of days the asset is used, but it is derived from a fixed monthly (flat) rental amount.

The system first takes the monthly rent as a base value and divides it by the total number of days in that month (28/30/31) to calculate the per-day rate.

Example:
Monthly Rent = ₹3000
Month = 30 days
Per Day Rate = 3000 ÷ 30 = ₹100

If used for 10 days → ₹100 × 10 = ₹1000

This means billing is proportional to usage but always calculated from a fixed monthly base.

Monthly billing follows a flat billing structure, where the full monthly rent is charged regardless of the number of days the asset is used within that month.

 Example:
Monthly Rent = ₹3000
Used for 5 days or 25 days → ₹3000 (full month charged)

Contract billing is based on a fixed duration agreed with the customer. The system calculates the total amount for the entire contract period.

Example:
Contract = 3 months
Total Amount = ₹9000

This amount is fixed and not dependent on daily usage.

Yes, if a product is returned before the billing date, the system calculates billing based on actual usage days (in day-wise billing).

If a product is upgraded, the system applies the new rate from the upgrade date.

 Billing is automatically split:

• Before upgrade → old rate
• After upgrade → new rate

Invoices are generated manually after selecting customer assets. This ensures proper verification and accurate billing before finalizing the invoice.

No, invoices are not auto-generated. This approach ensures better control, prevents incorrect billing, and allows users to review details before generating invoices.

Yes, the system allows both full and partial payments. You can record multiple payments until the invoice amount is fully cleared.

Once an invoice is generated, the selected assets are removed from pending billing and cannot be billed again for the same period, ensuring no duplicate billing.

Yes, the system fully supports GST calculation during invoice generation.

GST is applied based on the location of the company and customer:

• Same State → CGST + SGST
• Different State → IGST

Yes, GST can be included as per your billing requirements during invoice generation.

Yes, each product can be tracked with statuses like Available, Delivered, Returned, Replaced, and Upgraded.

 In addition to status, the system also shows “Issued to Customer”, which helps you identify exactly which customer currently has the product.

When a product is delivered on rent:

• Its status changes to On Rent / Delivered
• The customer name is automatically linked to that product

 This allows you to:

• Easily see which asset is with which customer
• Track product allocation in real-time
• Avoid confusion in case of multiple similar products

Example:
If you have multiple laptops of the same model, you can clearly see which serial number is issued to which customer.

Yes, each product can be assigned a unique serial number, which helps in accurate tracking and management of individual assets.

Serial numbers ensure each product is uniquely identified and linked to a specific customer during delivery.

It helps track complete product history, including delivery, return, replacement, and maintenance.

Example:
If you have multiple laptops of the same model, each will have a unique serial number, allowing you to track exactly which device is assigned to which customer.

This improves inventory control, reduces confusion, and ensures better accountability.

Pending Billing Report shows all assets that are not yet invoiced, including ongoing rentals and returned products whose billing is still pending.

Yes, you can filter data based on customer, status (ongoing or returned), and billing type.

Yes, you can directly generate invoices from the pending billing report, making the billing process faster and easier.

Yes, you can add multiple users and assign roles such as admin or employee.

Yes, the system provides role-based access control, allowing you to manage permissions for each user.

Invoices are kept manual to ensure accurate billing, proper verification, and to avoid incorrect charges.

No, once a record is approved, it cannot be edited. This ensures data integrity and proper tracking.

Only available inventory is shown to ensure that already assigned or unavailable products are not selected again, preventing errors in delivery.